Stay motivated with this simple Time Management System

One of the fastest ways to get demotivated is to not manage your time efficiently.

I was recently ill and honestly didn’t have the strength to keep up with my busy schedule.

The result of this is that for two weeks very little was done and I suddenly found myself feeling better and totally overwealmed with the amount of work I had to catch up on.

Now I could have reacted to this in one of two ways …

I could have randomly continued, rushing through each item needing to get done, totally stressed and still achieving only as much as is humanly possible in a day.


I could assess the work, prioritise into a level of importance and systematically work through the pile.

I chose the second option. I am currently still working through the list but I’m seeing progress and the origional mountain of work does not seem so daunting.

I like to use a popular time management system to sort my time.

It is called the Eisenhower system.

The Eisenhower system was named after President Dwight D. Eisenhower and was later popularized by Dr. Stephen R. Covey.

The system breaks all of our activities down into 4 quadrants.

Quadrant 1 – Important & Urgent: Crises & Emergencies

The first quadrant is called …Do first.

These tasks are important for your life and career and need to be done today or tomorrow at the latest.

You should prioritise these and get as much of them done as possible.

Quadrant 2 – Important but Not Urgent: Long-Term Strategic Goals

The second quadrant is called … Schedule.

These tasks are important but less urgent.

You can list these tasks to put in your calendar to complete at a later stage.

Most time managers will leave fewer things unplanned and manage most of their work in the second quadrant. By doing this they reduce stress as they are scheduling the work and setting deadlines so each task is addressed. This also illiminates overscheduling your work pile.

Quadrant 3 – Urgent but Not Important: Distractions & Interruptions

The third quadrant is called …delegate.

This is for tasks that can be delegated to others as they are less important but still pretty urgent.

You should keep track of delegated tasks via e-mail, a call or with a meeting to check on progress.

Quadrant 4 – Not Important & Not Urgent: Time-Wasting Activities

The fourth quadrant is called ….Don’t Do.

This catagory is there to help you sort out things you should not being doing at all.

Discover and stop bad habits, like surfing the internet without a reason for too long.

Procrastinating on activities in this quadrant give you an excuse for not being able to deal with important tasks in the first and second quadrants.

For more information on how to use this system watch this video.


Create a vision board in 5 steps

To stay motivated this March we going to look at the goals we envisioned for ourselves and our businesses.

These goals are written down but how often do they stare you in the face challenging you to achieve them?

One of my favourite ways to display my goals and dreams is on a vision board.

What is a vision board?

A vision board is often a large poster size card on which you’ve created a collage of words and images that represent the dreams and goals you have for yourself for the year.

These can be made up from magazine pictures, photos, printed text, postcards, or quotes.

The idea behind this is that when you are surrounded with the images of what you want to become, what you want to own, where you want to live, where you want to go on holiday and the goals you have for your business…

your life will change to match the images you desire.

How do you make a vision board?

To get started with a vision board, you’ll need:

  • Poster board. A1 size.

  • A big stack of different magazines.

  • Glue stick.
  • Scissors

Before you begin your vision board:

Sit quietly and reflect on your dreams and goals. Think of the words you want to use and the type of images you need to find.


Put on soft music in the background.

How to make a vision board:

Step 1: Go through your magazines and tear the images from them.Have fun with it. Make a big pile of images and phrases and words.

Step 2: Sort through the images and begin to lay your favorites on the board. Eliminate any images that no longer feel right.

This step is where your intuition comes in. You will get a feel for how your collage should look.

Some people like a free flow of images and text all around a central large focus image.

Others prefer a more chaotic look with images and text exploding in no particular order all over the page.

And some like to assign a theme for each corner of the board.







Step 3: Glue everything onto the board.

Add writing if you want. You can paint or write words with markers.

Step 4: Paste yourself in the center of your board. Use a photo that represents you achieving your success.

Step 5: Hang your vision board in a place where you will see it often.

Have you used vision boards before? Do you have a positive experience to share with us in the comments?

A month of motivation

I’m not entirely sure what happened to January and February but here we stand welcoming March.

Life is fast.

So, how do you keep yourself motivated through long, exhausting days that demand you to spread yourself in a thousand directions?

Three ways …

1. You slow down

In January we discussed the importance of remembering to slow down.

Our lives are so fast fast pased trying to fit in work, home, parenting, hobbies and friends that it can become easy to get engulfed into a matrix of schedules and meetings.

Often we full our busy days with meetings, things to do and scheduled activities.

We rush about to get things done but how many of us are also being busy making memories, spending time with family and friends and taking time to enjoy the activities we enjoy?

All of these are important for us to maintain a healthy balance in our lives.

Remember to take some adult time for yourself, time for your partner or to go on a date.

Time with your children is time you will never regret.

It’s also important to give back. If you overwealmed and stressed volunteering to those less fortunate than yourself or giving some time through mentorship to someone who can give you nothing can help you to recentre.

2. Take time for self care.

Self care is not selfish. It is an essential part of your mental health. You can not pour from an empty cup.

You need time to recharge to be on top of your game and continue the hectic schedules of life.

If you stuck in a rut, take the 31 day self love challenge

Your business is highly affected by your attitude. See how self care and self esteem are important elements in your business day

3. Top up on motivation.

Staying motivated is not always easy. Everyday stress and demands can play on our positivity and negatively affect up.

There’s a saying that goes … just like a bath you need motivation daily.

It’s important to wash off the days negativity.

How do you motivate yourself daily?

  • I like to start my day in thought or meditation. It allows you the correct mindset to tackle the days challenges.
  • Get some exercise. You need a healthy body as much as you need a healthy mind. Feeling good about yourself helps you to remain positive.
  • Look at the days diary page or schedule. Break your tasks up and don’t try to stretch a weeks worth of work into the first 4 hours of the day.
  • Set achievable goals and work on them systematically. Acknowledging your progress no matter how small.
  • Keep your circle as positive as you can. Surrounding yourself with negative people will rub off on you and change your positive focus.
  • Create a vision board or write down a set of goals that you look at daily to keep you motivated.
  • Read ….choose a book or devotional that inspires you to pick up and gain inspiration from.
  • All work and no play is the recipe for stress . Keep a healthy balance between both.
  • Be your biggest fan …if you don’t believe in yourself why should anyone else ?
  • Acknowledge your positive traits, don’t be too hard on the negative ones. No one is perfect.
  • Choose a word for the year that motivates you …mine is Fidem! It means faith and keeps me reminded to have faith in myself.
  • Fill your life with printed quotes…use positive motivational quotes on posters, coffee mugs, fridge magnets or note books as small visual reminders throughout the day.

Passion and business

February is the month of love and to end the month I thought I would discuss passion and business.

As a business owner there would have been a driving passion that led you to decide to start your business.

A love for your craft or skill set. A need to follow your dreams ….

Do you still possess that same level of passion?

A business woman with passion is a formidable force and has many advantages over business owners who lack a passion for what they do.

5 ways passion gives you an advantage:

  1. Your passion inspires others to believe in themselves.
  2. Your passion acts like a fuel,driving others forward and stopping them from quitting.
  3. Your passion gives others the courage to leave their comfort zones .
  4. Your passion is contagious, it will motivate those around you.
  5. Your passion acts like a magnet attracting the right people and network connections your business needs.

Passionate people also attract other passionate people.

Where does that kind of passion come from?

Passion is not something we learn. Passion is something we create ourselves. It is defined by the things we hold as important and place value in.

Passion is our hope and belief in a dream that we hope to achieve. It’s the willingness to work hard and sacrifice to make your dreams come true.

Dream big dreams. Convert the dreams into goals… then create a plan to make your goals a reality.

It’s impossible to overstate the positive impact passion can instill in your business and life.

Self esteem -your success to business

Self esteem is the manner in which we value ourselves. It is an essential requirement for anyone who wants to succeed and a part of our normal healthy development.

Self esteem

Self esteem is how we perceive our own value to the world and how valuable we think we are to others.

Self esteem determines our trust in other people, affects our relationships, our work and almost every aspect in our lives.

Self esteem occurs through a conjunction of your thoughts, feelings, behaviour and actions.

Positive self esteem

Positive self esteem enables us to have the strength and flexibility to take control of our lives, endure mistakes, not fear rejection and grow.

Developing your own self esteem is the key to becoming a fully conscious leader of the future.

A woman with a high self esteem has the ability to achieve her goals and reach her dreams.

While she is not perfect nor does she always have it all together , she knows her worth, accepts her imperfections and knows there is still much for her to learn.

She has the ability to let go of things that add no value to her life and evolves through the process of her experiences and mistakes.

Self confidence

We gain confidence by being able to do something well.

Just because we have self confidence does not mean we have self-esteem.

A self confident woman has usually developed the skill set to accomplish something really well.

Her recognition is derived from others praising her accomplishments, how well she performs or how well she has developed her skill set.

Although she seems to be confident and successful, she could still be lacking self-esteem.

Developing self esteem

The key factor to developing a high self esteem starts with creating a set of daily routines.

There routines will soon develop into a set of habits that will assist you in becoming your own best friend.

Set your routine


Continual negative self talk can make you depressed and will ensure that your self-esteem remains low.

Rephrase negative words.

Instead of saying “I CAN’T DO THIS ” try saying to yourself “IN SURE I CAN TRY THIS”


Most people concentrate on the negative things in their lives, the items they wish they had and the things they have not achieved .

By keeping a daily gratitude journal you begin to turn that around and you start to see all the positive things in your life.


Begin each day by looking in the mirror and see the person that everyone else sees.

Stand there and honestly look at who you are.

Look past your body image and think about some challenges you met and overcame. Remind yourself of how strong and courageous you are for doing this. Think of all the good things you’ve done for others, your achievements and the skills you’ve used doing these.

The strongest factor for success is self-esteem:

  • Believing you can do it
  • Believing you deserve it
  • Believing you will get it