One of the fastest ways to get demotivated is to not manage your time efficiently.
I was recently ill and honestly didn’t have the strength to keep up with my busy schedule.
The result of this is that for two weeks very little was done and I suddenly found myself feeling better and totally overwealmed with the amount of work I had to catch up on.
Now I could have reacted to this in one of two ways …
I could have randomly continued, rushing through each item needing to get done, totally stressed and still achieving only as much as is humanly possible in a day.
I could assess the work, prioritise into a level of importance and systematically work through the pile.
I chose the second option. I am currently still working through the list but I’m seeing progress and the origional mountain of work does not seem so daunting.
I like to use a popular time management system to sort my time.
It is called the Eisenhower system.
The Eisenhower system was named after President Dwight D. Eisenhower and was later popularized by Dr. Stephen R. Covey.
The system breaks all of our activities down into 4 quadrants.
Quadrant 1 – Important & Urgent: Crises & Emergencies
The first quadrant is called …Do first.
These tasks are important for your life and career and need to be done today or tomorrow at the latest.
You should prioritise these and get as much of them done as possible.
Quadrant 2 – Important but Not Urgent: Long-Term Strategic Goals
The second quadrant is called … Schedule.
These tasks are important but less urgent.
You can list these tasks to put in your calendar to complete at a later stage.
Most time managers will leave fewer things unplanned and manage most of their work in the second quadrant. By doing this they reduce stress as they are scheduling the work and setting deadlines so each task is addressed. This also illiminates overscheduling your work pile.
Quadrant 3 – Urgent but Not Important: Distractions & Interruptions
The third quadrant is called …delegate.
This is for tasks that can be delegated to others as they are less important but still pretty urgent.
You should keep track of delegated tasks via e-mail, a call or with a meeting to check on progress.
Quadrant 4 – Not Important & Not Urgent: Time-Wasting Activities
This catagory is there to help you sort out things you should not being doing at all.
Discover and stop bad habits, like surfing the internet without a reason for too long.
Procrastinating on activities in this quadrant give you an excuse for not being able to deal with important tasks in the first and second quadrants.